Venue: Council Chamber - Civic Centre, Folkestone
Contact: James Clapson
Media
Items
No. |
Item |
1. |
Declarations of Interest
Members of the committee should declare any
interests which fall under the following categories:
a)
disclosable pecuniary interests (DPI);
b)
other significant interests (OSI);
c)
voluntary announcements of other
interests.
Supporting documents:
Minutes:
There were no declarations of interest.
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2. |
Minutes
To consider and approve, as a correct record,
the minutes of the meeting held on 8 November 2022.
Supporting documents:
Minutes:
The minutes of the meeting dated 8 November
2022 were agreed and signed by the Chairman.
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3. |
Minutes of the Finance and Performance Scrutiny Sub Committee
To consider and approve, as a correct record,
the minutes of the meeting held on 6 December 2022.
Supporting documents:
Minutes:
The minutes of the meeting dated 6 December
2022 were agreed and signed by the Chairman.
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4. |
How the Council Can Assist Parish and Town Councils with Legally Moving on Illegal Encampments
Following a Motion agreed by
the Council on 30th November 2023, a presentation will
be provided which will outline the ways in which the district
council currently assists town and parish councils to respond to
unauthorised encampments on their land. The presentation will cover
the legislative basis for action and the support which the Council
can provide.
Supporting documents:
Minutes:
Mrs Weller provided members with a
presentation that outlined the ways in which Folkestone and Hythe
District Council (FHDC) currently supported parish and town
councils in responding to unauthorised encampments on their
land. The presentation slides have been
attached to the minutes for reference.
During consideration of the item it was noted
that:
- Parish councils often had a very
limited number of staff, they may find it difficult to complete the
paperwork needed to get unauthorised encampments moved on.
- Negotiated stopping agreements could
be useful for private landowners in certain circumstances; it could
save money on legal costs.
- When an incident occurred, it was
very important to keep the public informed about what was
happening. Information would be shared
on FHDC’s website and parish and town councils could link to
this information on their websites. The
Customer Services department were also kept up to date in order to
respond to public enquiries.
- If parish or town councils were
concerned that an area was particularly vulnerable, the Police
could carry out a target hardening review. This looked at what could be done to make access
to the site more difficult. Members
could potentially allocate some of their ward grant monies towards
target hardening schemes.
- The officers who conducted welfare
checks were well trained and had a housing background. Although there was no legal requirement or
national standard for welfare checks, the checks carried out by the
FHDC were very thorough. FHDC would
carry out welfare checks for parish and town councils.
- It was very important that people
reported incidents of antisocial behaviour to the
Police. The Police could only act upon
the information that was reported to them. Cases of anti-social behaviour allowed the Police
to use Section 61 powers to move unauthorised encampments
on. These reports could be made
anonymously using the non-emergency 101 phone number.
- Officers will produce an information
sheet for parish and town councils which will outline the processes
and supports available from the Council.
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5. |
Housing - HRA Business Plan and Carbon Reduction Approach
Following on from the approval of
the Housing Asset Management Strategy last year a presentation will
be provided to Members that will consider the strategic priorities
and themes of the Housing Carbon Reduction Plan and the HRA
Business Plan.
Supporting documents:
Minutes:
Mrs Butler and Mr Blaszkowicz provided Members
with a presentation detailing the strategic priorities and themes
for the Housing Revenue Account (HRA) 30 Year Business Plan and
Housing Carbon Reduction Approach. The
slides have been attached to the minutes for reference.
During consideration of the item it was noted
that:
- Objective 3 of the Asset Management
Strategy – to improve the housing stock to energy rating C by
2030 was a key focus of the team.
- There was a balance to be struck
between keeping rents low for council tenants, and maximising
rental income that provided funding to improve the housing stock
for those tenants in the future.
- The method to improve the housing
stock’s energy efficiency would be to take a fabric first
approach, initially this would target the lowest performing
properties. This approach would prepare
the properties for whatever the heating systems maybe in the
future.
- There would be some properties where
retrofitting energy performance improvements would not be viable;
in these cases, consideration would be given to rebuilding or
selling the building.
- A larger housing stock would provide
more income, however purchases through the right to buy scheme
reduced the number of council houses.
The potential impact of the right to buy scheme sales would be
considered in the 30 year business plan.
- The new build budget may need to be
reduced, this was in recognition of the current economic climate
and the many competing demands on the HRA capital finances. The
Council was open to opportunities to acquire new stock and
regularly looked for potential properties to purchase.
- A lot of research was going on into
the use of hydrogen as a heat source for houses.
- There would be a need to educate and
inform tenants about how to live with new technologies and make
behavioural changes to minimise their energy usage. One method for this would be Housing Online which
can be accessed via the Council’s ‘My Account’
system, which around 1000 tenants had signed up to so
far. Since going live, this system has
been continuously improved and now allows tenants to digitally
report issues.
- There was £450,000 of
decarbonisation funding allocated to the Ross House project in the
2023/24 budget. This budget was carried
forward from the 2022/23 year as works were not expected to be
completed by the end of March 2023.
- Mr Blaszkowicz believed the current
HRA debt was around £50,000,000, however he offered to
confirm this with finance colleagues and arrange for a response to
members outside of the meeting.
- The business plan had a complex
finance model behind it that modelled different scenarios and
assumptions over the 30 year period.
Part of the model would consider various borrowing strategies.
- The Council could retain capital
receipts from property sales, such as through the right to buy
scheme.
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